Careers

The Finance & Administration Specialist will report to the Finance Director.  The Finance Specialist will assist in any or all the facets of Finance and Administration but not limited to: Accounts Payable, Accounts Receivables, Collections, Budgeting and Forecasting, Expense Management, Taxes and Audits.

Responsibilities:

• Follow all Finance & Administration processes.
• Attain Rocks and Scorecard metrics.
• Regularly perform accounts receivables tasks such as invoicing, sending reminders, collection calls and auditing against Salesforce.
• Process new sponsor agreements and track opt outs for future invoicing. Manage sponsor cancellation communications.
• Manage all incoming payments from customers and make bank deposits.
• Receive and verify incoming bills, log into accounting system ensuring proper coding and timely payments.
• Generate payables reports for review and payment approvals.
• Manage employee reimbursements; review, verify, document and receive approval prior to payment.
• Manage credit card entries and reconciliations along with bank reconciliations and ensure proper coding
• Assist Director with cash flow entries.
• Assist Director with Budgeting and Forecasting.
• Oversee office supplies and snacks; ordering and inventory.
• Maintain office facilities; coordinate repairs and communication with landlord.
• Team health events; assist with coordinating events.
• Maintain organized and accessible vendor files and sponsor agreement binders.
• Other tasks as assigned.

Qualifications:

• Bachelor’s Degree or background, with 2 years’ experience preferred
• Experience with QuickBooks preferred and AR Collect experience a plus
• Strong MSOffice skills; MS Word, Excel, Outlook, PowerPoint
• Excellent interpersonal and communication skills with management, staff and customers

Additional Essential Requirements:

• Exercise excellent customer service skills
• Excellent communication and time management skills along with a high level of organizational ability
• Possess troubleshooting, problem solving, and creative/innovative thought processing skills
• Attention to detail and accuracy
• Discretion in handling confidential and sensitive information
• Demonstrate skills and ability to document and implement processes and procedures
• Self-motivated and self-directed

We’re AE Ventures, the hosted-style B2B event producer that’s disrupting the trade show market by providing planned, predictable results. We focus on driving extraordinary progress on technology for high-volume, multifamily and luxury homebuilders. We’re looking for a persuasive professional who will reach out by phone, email, web-conference, social media, other digital selling techniques and occasionally in-person to secure sponsorship investments from leading home and building technology companies. The ideal candidate will enjoy doing research on prospects, planning to achieve goals, designing and testing outreach cadences, contacting prospects via persistent and personalized correspondence and phone calls and tracking his/her work in our CRM. This dynamic role requires an outgoing personality, the ability to develop rapport and relationships with clients on the phone and at events and the ability to understand the business needs of prospects. It also requires an interest in technology and homebuilding.

Responsibilities include but are not limited to the following:

• Prospect research for qualification of target companies and appropriate contacts at companies.
• Prospecting by teamed phone and email outreach to execute discovery and flyover engagements where you uncover prospect needs and pain and communicate our value proposition and differentiators.
• Conducting deep dive meetings where you increase interest and understanding and explore specific solutions we can offer prospects.
• Developing proposals that recap needs and pain and detail the solution(s) we can offer.
• Handling objections and negotiating closes in proposal review meetings.
• Upselling and reselling existing customers via phone, email and in-person engagements.
• Planning account outreach on quarterly, monthly and weekly basis to achieve targeted sales goals.
• Staying on top of industry trends and playing on them to maximize sales opportunities.
• Maintain detailed records of outreach made to prospects in Salesforce/SalesLoft.
• Regularly report progress on sales efforts to the sales team and management.

Job Requirements:

• Strong oral and written communication skills.
• Flex personal style to bond and establish rapport with prospects online, on the phone and in-person.
• Dig in to truly understand the critical business needs and personal professional pain of prospects and identify ways our events and media can address their needs and challenges.
• Understand multi-channel, multi-level go-to-market strategies and how our events and media fit in with those strategies.
• Tap resources within and outside our company to understand trends, leverage connections, breakthrough, solve problems.
• Break through on the phone and by email through persistent delivery of customer centric messages and trust-building information.
• See through and address casual brush-off objections to initial outreach and more substantive objections to formal proposals.
• Accept no’s and rejection and move on.
• Computer literate, experienced with word processing software and spreadsheets
• Work independently, as well as part of a team
• Ability to travel 10-15%